01/26/2024 - Jefferson City, MO
A report released today by Missouri
State Auditor Scott Fitzpatrick gives Dover Township, located in Vernon County,
a rating of "good" while recommending the Board of Directors
establish a formal annual road maintenance plan. The audit was initiated after
97 residents signed a petition requesting the State Auditor's Office to review
the township's finances.
"While our report issues a rating of
"good" it also finds areas where the Board of Directors can make
changes that will improve the quality of the roads in the township and increase
the level of fiscal transparency and accountability," said Auditor
Fitzpatrick. "I want to thank the citizens who took the time to gather
signatures to initiate this audit. My office is committed to working on behalf
of taxpayers to make sure government at all levels is efficient and
effective."
While the primary duty of the township form of
government is to maintain the county roads located within its borders, the
audit found Dover Township has not developed a formal annual maintenance plan
for township roads. The report notes the Board of Directors had informal plans for road
maintenance, but was not aware of the importance of developing, updating, and
monitoring a formal road maintenance plan. The audit recommends the Board
establish a formal annual road maintenance plan that will provide a means to
more effectively monitor and evaluate the progress made in the repair and maintenance
of roads throughout the year.
The audit also found the Board does not prepare annual
budgets for township funds as required by state law. The report recommends the
Board prepare annual budgets to not only comply with state law but also to
establish specific financial expectations for each area of township operations,
and inform the public about township operations and current finances.
Additionally, the audit recommends the Board improve accounting controls and
procedures by reviewing and approving disbursements before payments are made,
and performing monthly bank reconciliations. Finally, the audit recommends the
Board of Directors improve compliance with the Sunshine Law by making sure
meeting minutes include all necessary information and are signed by the
Township Clerk and Board members.
The complete audit of Dover Township is available here.
